All three financial transfers – AR Voucher Transfer, AP Voucher Transfer, and GL Summary Transfer – involve one-line totals without any line item or transaction detail. If your accounting system does not have an import utility for customer and supplier invoices or journal entries, these financial transfers can easily be made by manual entry as follows:
- To transfer an AR voucher invoice you simply enter the customer, invoice number, invoice date, terms code, and a single non-inventory line item for the invoice total amount.
- To transfer an AP voucher invoice you simply enter the supplier, invoice number, invoice date, terms code, account number, and a single amount for the invoice total.
- To transfer period end account totals, you simply enter a batch journal entry with a single debit and credit amount per active account.
The two voucher transfers are each reconciled against a transfer account as a safeguard against data entry errors. The period end batch journal entry must be in balance as a safeguard against data entry errors. Whether transfers are made through data import or manual entry, they only take a few minutes per day.