You operate with two self-contained systems
When you use DBA Manufacturing, you operate with two self-contained systems, each with its own general ledger. DBA handles the manufacturing side of your business (including sales orders) and your accounting system continues to handle the financial side of your business (receivables, payables, banking, payroll, financial reporting).
There are no overlapping or duplicate processes or transactions
Because each system is fully self-contained, there are no overlapping or duplicate processes or transactions. Each system has its own general ledger with its own transaction detail and audit trail.
Common accounts are cross-referenced
The DBA general ledger has a standard chart of accounts that is optimized for a manufacturing business. Manufacturing activities interact with approximately 19 standard accounts and user-defined accounts are added for sales and cost of goods sold. Accounts in DBA are cross-referenced with corresponding accounts in your accounting system’s general ledger.
Daily account totals are transferred to your accounting system
Once per day, summary account totals for the previous business day are transferred (by CSV file import or manual entry) to your accounting system through a journal entry. Only a single debit and credit total is entered per account, which updates your general ledger to reflect the activities of the manufacturing system. Transaction detail remains in the DBA general ledger to provide a complete audit trail.
Sales order invoices are generated in DBA
Sales orders is a core manufacturing process that interacts with MRP and inventory. Invoices are generated in DBA and sent to customers. The invoicing process updates sales, cost of goods sold, taxes payable, shipping income, and an AR transfer clearing account.
AR vouchers are transferred to your accounting system
Receivables processing is handled by your accounting system. On a daily basis, AR vouchers are transferred (by CSV file import or manual entry) to get invoice totals listed on your aging for customer payment tracking and processing. The AR voucher is a condensed version of the invoice with a single non-taxable, non-inventory line item for the invoice total amount that debits accounts receivable and credits the AR transfer clearing account.
Purchase order invoices are created in DBA
Purchasing is a core manufacturing process that interacts with MRP and inventory. Supplier invoices are created in DBA and matched with purchase order receipts. The invoicing process updates received not invoiced, received not invoiced adjustments, purchase tax, shipping cost, and an AP transfer clearing account.
AP vouchers are transferred to your accounting system
Payables processing is handled by your accounting system. On a daily basis, AP vouchers are transferred (by CSV file import or manual entry) as supplier bills to get invoice totals listed on your aging for payment processing. The AP voucher is a condensed version of the invoice with a single line for the invoice total amount that debits AP transfer clearing and credits accounts payable.
Taxes are reported in DBA and paid in your accounting system
DBA has its own fully self-contained sales and purchase tax system. Taxes are tracked and reported in DBA using various reports and data views provided on the Tax menu. Taxes payable are paid in your accounting system by supplier bill entry to the appropriate tax authority that credits accounts payable and debits taxes payable.